http://travelers.jobs2web.com/go/California-Administrative-Jobs/13863/ View California Administrative Jobs at Travelers en-us http://travelers.jobs2web.com/images/travelers/home_logo.gif http://travelers.jobs2web.com/go/California-Administrative-Jobs/13863/ 720 Job ID: 791517
Location: CA-San Diego

Available Openings: 1

Committed. Competitive. Constructing our Future.

That's Travelers. We are one of the leading insurance companies in the United States. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy, and a workplace in which you truly can make a difference.

SUMMARY:
Perform a variety of legal secretarial and administrative duties for assigned attorneys, many of which are unique to a legal environment and require a working knowledge of legal concepts, terminology, and processes. Assist with general office support efforts, office administration and perform other duties as requested and assigned. Will serve as a backup to the office administrator as needed for office administration.

PRIMARY DUTIES:
-Effectively compose various legal documentation including but not limited to pleadings, discovery, subpoenas and draft correspondence.
-Review incoming mail to determine urgency and work with attorneys accordingly.
-Provide necessary telephone assistance including, but not limited to, answering callers routine questions.
-Maintain attorney calendar as well as maintain diary and tickler dates appropriately. Review calendar daily and proactively handle upcoming events and determine dates upon which various pleadings must be served and filed.
-Input and maintain information into case management system and ensure data integrity.
-Maintain, organize and index all case files for staff attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner.
-Schedule/coordinate depositions, medical examinations and other court designated hearings. Retain court reporters and interpreters, if necessary.
-Act as a liaison with experts and witnesses in scheduling/coordinating appearances and/or depositions along with documentation retrieval.
-Act as a liaison between client and Staff Counsel office by furnishing and requesting information as needed and assist in completion of administrative reports.
-Assist attorney in trial.
-May assist management in interview process and new hire orientation along with other administrative tasks.
-Conduct training classes, if necessary, in regard to legal procedures or case management system.
-Summarize discovery responses and draft standard discovery motions.
-Conduct preliminary legal research as necessary.

EDUCATION/COURSE OF STUDY:
High School Diploma or its equivalent required
Associates Degree or vocational secretarial training desirable

WORK EXPERIENCE:
Minimum 6 years experience as a Legal Secretary required, or consistently high level performance
Prior corporate experience desirable
Experience in insurance defense litigation preferred.

COMMUNICATION SKILLS:
-Superior written and oral communication skills.
-Superior interpersonal skills to communicate with court personnel, other attorneys and their staff, clients, witnesses and outside vendors.

COMPUTER SKILLS:
-Highly proficient in MS Word, MS Outlook, Excel and Powerpoint.
-Highly proficient with the usage of a case management system and other software applications.

OTHER:
-Strong knowledge of trial procedures.
-Strong understanding of legal terminology, local court/jurisdiction rules and adhere to law office procedures.
-Ability to identify urgency and prioritize tasks accordingly.
-Strong strategic thinker and decision maker
-Practice appropriate office etiquette.
-Ability to manage time and multitask effectively and displays problem solving skills by developing methods or approaches to getting the work done.
-Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities.
-Ability to work independently as well as in a team environment.
-Strong organizational skills.
-Ability to operate business machines such as photocopy and scanning equipment.
-Position requires physical activity including but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds

Travelers is an equal opportunity employer. We actively promote a drug-free workplace.]]> http://travelers.jobs2web.com/job/SAN-DIEGO-Insurance-Defense-Senior-Legal-Secretary-(Subrogation-General-Liability-Construction-Job-CA-92101/645047/?utm_source=J2WRSS&utm_medium=rss&utm_campaign=J2W_RSS http://travelers.jobs2web.com/job/SAN-DIEGO-Insurance-Defense-Senior-Legal-Secretary-(Subrogation-General-Liability-Construction-Job-CA-92101/645047/?utm_source=J2WRSS&utm_medium=rss&utm_campaign=J2W_RSS Job ID: 791455
Location: CA-Rancho Cordova

Available Openings: 1

Committed. Competitive. Constructing our Future.

That's Travelers. We are one of the leading insurance companies in the United States. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy, and a workplace in which you truly can make a difference.

SUMMARY:
The position of Senior Administrative Assistant at Travelers provides simple to complex administrative support to Senior Claim Department Leadership and Claim Center Operations. Able to apply experience, skills, knowledge, critical and analytical thinking to procedures, processes, and techniques to the various situations of the job.

PRIMARY DUTIES:
Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details. Exercises considerable discretion and independent judgment in facilitating overall department operations. Directs the activities of other support staff as necessary.
Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures.
Complex scheduling. Typically involves internal, external, and department-wide scheduling.
Full responsibility for department-wide event and travel planning.
Prepares and submits expense accounts and other type expenses.
Regularly interacts with internal and external executives, community leaders, shareholders, etc. Initiates follow-up actions as needed. Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person.
Initiates, develops, and makes decisions regarding office practices/procedures within authority level. Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills.
Manages own work and seeks help as necessary. Is flexible; adjusts to new situations and changing priorities. Works independently and in a team environment; establishes and maintains effective work relationships. Able to deal with difficult people and situations.
Follow complex procedures and ensure accuracy in documentation and data. Follow established workflow process and standards already in place. May develop new/enhanced workflow procedures.
Maintain all documentation needed to track and support all hardware/software; termination; and moves for employees

EDUCATION/COURSE OF STUDY:
High School education or equivalent preferred

WORK EXPERIENCE:
Prefer 7+ years

COMPUTER SKILLS:
Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup). Utilizes multiple software packages to prepare highly confidential correspondence and complex documents. Independently designs advanced spreadsheets, graphics, presentations, and database applications.

OTHER:
Need to be able to work in a time sensitive environment
Ability to handle multiple-step, complex situations
Strong analytical and organizational skills
Clearly expresses ideas, recommendations, etc., verbally and in writing
Interacts effectively at different levels and with different audiences.
Acts with a sense of urgency

Travelers is an equal opportunity employer. We actively promote a drug-free workplace.]]> http://travelers.jobs2web.com/job/RANCHO-CORDOVA-Senior-Administrative-Assistant-Job-CA-95670/641097/?utm_source=J2WRSS&utm_medium=rss&utm_campaign=J2W_RSS http://travelers.jobs2web.com/job/RANCHO-CORDOVA-Senior-Administrative-Assistant-Job-CA-95670/641097/?utm_source=J2WRSS&utm_medium=rss&utm_campaign=J2W_RSS